What makes CVBHotRates.com different?
CVBHotRates.com is the only meeting planning web site endorsed by the International Association of Convention and Visitor Bureaus (www.iacvb.org) and committed to offering the "Best Meeting Rates Guarantee" from the top meeting destinations in the country. Our comprehensive content and personal service are the key differences. We offer provide current, accurate, and unbiased information direct from the official local sources. Each convention & visitor bureau has a fully trained staff available to offer personal service to you, the meeting planner. Plus, CVBHotRates.com's Meeting Planner Tool Box is a great resource for planners.
What is a CVB?
A Convention & Visitor Bureau (CVB) is a city's officially recognized local agency sanctioned to assist travelers by providing official, unbiased travel information and to assist meeting planners with pre and post meeting services. Using a CVB web site is the smartest way to research, plan and book your meeting - the information is reliable and most of their services are free of charge.
Is there a cost for Meeting Planners to use CVBHotRates.com?
No, participating CVB's and their travel partners are providing this service to give Meeting Planners the best rates guarantee.
Is my information kept private?
Yes, we take your privacy seriously. Please review our Privacy Policy.
Why should I publish rates in CVBHotRates.com?
Because CVBHotRates.com is designed to serve you - by providing one, comprehensive web site where meeting planners that allows the meeting planners can easily find and compare rates for meeting sites in multiple cities. Meeting planners can view your offering and respond to you with an RFP, giving you immediate access to meetings leads online. CVBHotRates.com gives you an excellent sales and marketing channel and does not interfere with what you are doing on your own web site or with direct sales efforts.
Why should I participate in this program?
Participating in the CVBHotRates.com program will give you the opportunity to book short-term meetings when you need the business. This is a cost effective way to generate new leads and be in front of meeting planners while there are planning.
What is the cost of participating in this program to my hotel?
There are no upfront fees. You only pay for the leads that you want when you need the business. Your local CVB has already paid for you to be able to participate.
What kind of information can I put on the site?
You can put short-term or distressed dates, group rates, as well as a description and photo of your property.
How do I update my inventory? How often?
You have complete yield management control and can update your inventory as often as you wish. Simply log on using the user name and password provided to you once you have submitted the completed Hotel Insertion Order.
How do I get my leads?
You will be notified by email that you have a new lead. Each email will provide a brief description of the lead. In order to retrieve your leads simply log on to web site and view all your leads and select the ones you wish to purchase.
What is the cost of each lead and how will I be billed for leads?
Each lead you purchase is $15. If you sign up by September 15th, the first 10 leads are on us. After that, you will be billed for purchased leads monthly.
What if the lead doesn't book?
CVBHotRates.com is an online lead generation system. Through our aggressive marketing strategies, we strive to provide highly qualified leads for your sales staff. Final contract negotiation is strictly the responsibility of the hotel.
Do I need to communicate with the CVB on my leads?
The CVB is a valuable resource that is available to provide personal assistance. Because CVBHotRates.com is a CVB sponsored program we will be sure the CVB is kept in the loop.
Will I have any kind of reporting?
Your property will have "real time" access to reporting available online.
When do I need to sign up?
Don't delay, we have an aggressive marketing and launch program that you won't want to miss. (Plus, we will be providing 10 free leads to those who sign up by September 15th)
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